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Information Management Experts Meet to Establish Roadmap to Digitize EAC Information Resources.

Information Management experts from the EAC Organs and Institutions have convened in Kampala for the two day meeting to map the way forward towards to the digitization of EAC information resources.EAC integration information and knowledge comprises of various information materials ranging from Treaties and Protocols to photographs and maps.The initiative to digitize these information resources is due to the recognition for the the need to make EAC information easily accessible and shared effectively with stakeholders and researchers.Officially opening the Meeting, EAC Director of Human Resources and Administration, Mr. Joseph Ochwada noted that the EAC Organs and Institutions were generating a lot of information since their establishment. "However, there are challenges of visibility, accessibility, preservation, harmonization and effective dissemination of EAC information", he added.In 2013, The EAC Secretariat commissioned a study to develop digitization modalities for EAC information resources. The report of the study presents recommendations with emphasis that the EAC should establish a "One-Stop Shop" framework for its Organs and Institutions that shall provide a single access point for all information.The meeting is expected to review the findings and recommendations of the report and develop an action plan and roadmap for digitizing the EAC Information Resources.The Meeting is being attended by Librarians, Communications Experts and Information Technology Experts from the EAC Organs and Institutions.Note to Editors:Digitization of EAC Information ResourcesTo address the issue of visibility, accessibility, preservation, harmonization and effective dissemination of EAC information, the EAC Secretariat commissioned a study in 2013 to develop digitization modalities for EAC Organs and Institutions information resources.Carried out by the Tropical Royal Institute of the Netherlands (KIT), the study conducted a situation analysis of existing resources (human, systems, equipment, policies, standards, guidelines) for digitizing information resources in all EAC Organs and Institutions information resources.The final study report on developing modalities recommended the following:i. implementation of a digitization project that will establish a "One-Stop Shop" framework for the Organs and Institutions of the Community aggregated into a resource discovery platform to provide a single access point for the EAC information;ii. Harmonise EAC information policies, guidelines and processes, to streamline EAC information management;iii. Harmonise the existing systems for the EAC Libraries/Information Resource Centres i.e Library Management and Digital Library Systems; andiv. Establish a collaborative approach to EAC information management with a shared framework for information resource management modalities to streamline data and information exchange within EAC.      

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